Permission Types

Personal Permission

In the event the employee needs to leave the office for personal reasons and/or does not complete the official required hours due to late/early departure, employee should apply on the E-HR system for short permission and get it approved by Line Managers within usual working hours as per below criteria:

Official Permission

In the event the employee is required to attend an official assignment/meeting the employee should apply for this permission stating the required hours on the E-HR system as per below criteria:

• Should not exceed 5 hours per day.
• In case of bad weather conditions announced by concerned authorities, employees may apply for this type of permission.

Missed Access Card

You can apply for this request type on the next day and after 12 p.m. for the reasons listed below only:

• Due to forgotten/lost access card - maximum number of occurrences is limited to 10 times per year.
• New joiners in case access card not received are eligible within the first 3 days from joining date.
• Technical System Failure (this will be validated by HR).

Employees may face disciplinary action as per labour law and the ADIB Employee Conduct & Disciplinary Action Framework up to and including dismissal and salary deduction in the event of poor attendance and/tardiness, i.e. unapproved late arrivals/early departures or no show in work location.

Study Permission

It is ADIB’s policy to support all staff to complete their studies at colleges/universities through part time study, evening classes, or correspondence courses to obtain higher professional / educational certification by applying for study permission to work 7 hours per day as per the course schedule after obtaining required approvals.

Official Mission

Employees are allowed to have a full day mission based on the business needs and required pre-approvals.

Duty Mission/Training Courses & Professional Certifications Reimbursement

The objective is to ensure that employees receive reasonable reimbursement and/or per diem allowance for expenses incurred in carrying out their duties.

Travel – Within City of Work

Reimbursement will be made as per the within-city travel schedule (if the distance is more than 40 km within the city).

No per diem is payable for trips within the city of work.

Employees eligible for car allowance are not eligible for reimbursement within the city of work.

Travel – Intercity

Employees who use their own vehicles for intercity business travel will be reimbursed as per the intercity travel schedule (in the procedure manual).

No additional payments will be made for fuel, maintenance, traffic violations or parking charges.

Per diem will be limited to official missions that only require overnight stay, while for training courses employees will not be eligible for per diem.

Travel International – Abroad Mission

Per diem will be paid as per the international travel schedule.

All government fees for official travel/training courses outside the UAE, such as (visa, vaccination, etc.) are fully reimbursed.

For international travel, employees will be granted two additional days for travel, one day before and one day after the event dates only if the employee's travel itinerary confirms arrival and departure on those days.

Air Tickets and Hotel accommodations will be managed by the Administration Department.

Overtime

Overtime as a practice is not encouraged in ADIB; however, there are certain roles that require employees to work overtime and such employees will be compensated as per the UAE Labour Law. Overtime must be pre-approved by the Line Manager.